Free revenue leakage calculator
Five numbers, two minutes: see how much revenue you earn but never collect, and which leak to fix first. Free, no email.
1Your numbers
Starting guesses: replace with yours2Your result
Your result will appear here
Fill in the form and press Show my leakage. You'll get:
Revenue leaking each year
—
How you compare
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Where it goes
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What to fix first
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Plus a chart of what it costs you over the next 12 months.
How the Revenue Leakage Calculator works
- 01
Enter your revenue
Revenue actually collected in the last 12 months. A round number is fine.
- 02
Answer four quick questions
Your average discount, the share of bills never paid, work delivered but never billed, and refunds or credits. Each is prefilled with a starting guess to replace.
- 03
See your leakage
The yearly and monthly amount leaking, how it compares with published estimates, and a chart of where it goes.
- 04
Pick what to fix first
Every leak ranked in a bar chart with a fix for each, and a line chart of what waiting costs over the next 12 months.
- 05
Save or talk it through
Save the result as a PDF, or book a free 30-minute review to go through your real numbers.
Questions about the Revenue Leakage Calculator
What it does, what it costs, and how far to trust the result.
01What is revenue leakage?
Revenue you earned, or should have earned, but never collected. Discounts beyond what you needed to give, bills that are never paid, work you deliver but don't bill, and refunds or credits all count.
02How is it calculated?
Leakage % = (expected revenue − collected revenue) ÷ expected revenue. For each cause, the calculator works back from the revenue you actually collected to what you'd have collected without that leak, using only the numbers you enter. With the starting numbers ($2,000,000 revenue, 4% average discount, 2% never paid, 2% never billed, 1% refunded) it comes to about $185,000 a year, or 8.5%.
03Does it work for SaaS, services and ecommerce?
Yes. The four questions apply to any business: enter 0 for anything that doesn't apply to you, such as unbilled work in ecommerce.
04What's a normal amount of leakage?
Published estimates usually put it at about 2–9% of revenue. Most come from billing-software vendors rather than independent studies, so treat the range as a rough guide.
05Is the revenue leakage calculator free?
Yes, completely free, with no sign-up and no email. It runs in your browser and nothing you enter is sent anywhere.
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